1.2 For Personal Data which FlatFrog process in order to supply the Service, FlatFrog determines the purpose and means for processing, and is thereby legally defined as a data controller (“Data Controller”). For other Personal Data which may be found in the Service, FlatFrog is legally defined as a data processor (“Data Processor”).
1.4 The term “Personal Data” refers to information that is directly or indirectly referable to a natural, living individual. This may include the name or e-mail address of a user, but could also include user created content, or any other data that fulfils the legal definition of Personal Data as set out by applicable law, such as the General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”).
1.5 The term “processing” refers to such actions that are performed with, or on, Personal Data. This may include collecting, transferring, storing, analysing, archiving, or erasing Personal Data.
1.6 The term “Principal” refers to the person, institution, company, or organization (Such as e.g. your employer or commissioner) with which FlatFrog has an agreement concerning supply of the Service, and on whose behalf you use the Service and create User Content.
2.2 Personal Data that FlatFrog collects. FlatFrog collects and process your name, your company and your e-mail address from you, or the third-party service of your choice (e.g. your Microsoft work or school account or your Google account), when you sign up for and use FlatFrog Board.
2.3 FlatFrog will automatically collect certain information attributable to you when you use FlatFrog Board. This information includes:
2.4 Cookies. FlatFrog also collects information by using other types of technology, such as cookies and local storage (on e.g. browser or technical device) (“Cookies”).
2.5 We use analytics Cookies to analyse how FlatFrog Board is accessed, used, and performs. We use this information to maintain, operate and improve FlatFrog Board.
2.6 We use functional Cookies to operate certain functions of FlatFrog Board in accordance with your choices, meaning that when you continue to use, or come back to, FlatFrog Board, the site will be provided as you have previously requested, by e.g. remembering your username and customization of FlatFrog Board.
3.1 User Content. When you use FlatFrog Board to create content, such as drawings (“User Content”), this User Content may be uniquely attributable to you as its creator, and thereby constitute Personal Data. Depending on how you choose to use the Service, the User Content may also include Personal Data of you, or others (“User Content Personal Data”). For the avoidance of doubt, with reference to any User Content Personal Data, FlatFrog is not the Data Controller. Any and all processing of User Content Personal Data is governed by applicable data processing agreement (“DPA”) between FlatFrog and applicable Principal (as defined in Section 1.6).
3.2 FlatFrog will process your User Content to the extent necessary to supply you with the functionality of FlatFrog Board (e.g. to access this information from other technical devices or computer programs etc.) and in accordance with your access level and subscription plan. To learn more about this, please read our Terms of Service, retrieved at https://app.flatfrog.com/terms-of-service.
4.1 FlatFrog process your Personal Data for the purposes described below. Please note that you have the right to opt-out from certain types of processing, while not all. The reason for why some processing is not optional is that certain types pf processing is necessary to supply the Service, and therefore not possible to opt-out from. Instructions on which type of processing that is optional and not, and how you opt out is found below.
|Purpose||Legal basis for processing||Possible to opt-out from processing|
|To provide, manage, develop and customize FlatFrog Board and its various functionalities.||Your consent||No.|
|To set up and administer personal user accounts for FlatFrog Board.||Your consent||No.|
|To manage the user relationship with you, including communication concerning the application and its features.||Your consent||No.|
|To meet safety requirements and various statutory requirements following from law, regulation or decision, injunction or otherwise communication by court or public authority (including supervisory authorities).||Necessary for compliance with legal obligation.||No.|
|To detect, prevent, or pay attention to fraud and other security or technical issues.||Necessary for compliance with legal obligation.||No.|
|To perform customer and market analysis, market research, statistics, business monitoring and business development.||Your consent||Yes. Contact us via e-mail to opt-out. Email address is found at the end of this policy.|
|To provide you with information and direct marketing of similar and additional services or offerings from FlatFrog, or any of its subsidiaries, or partners.||Your consent||Yes. Contact us via e-mail to opt-out. Email address is found at the end of this policy.|
4.2 If you do not want us to send you any direct marking actions, you may opt-out by sending us written notice to firstname.lastname@example.org or by following instructions set out in e-mail newsletter from us.
5.2 Please note that session ID is archived for one week, upon which it is deleted.
6.1 Subcontractors (“Data Processors”). FlatFrog may choose to include various subcontractors to perform the activities necessary to supply the Service or otherwise to fulfill the purposes of processing your Personal Data, such as IT suppliers, server suppliers, digital analysing tools etc. (“Data Processor”).
6.2 Data Processors may have their place of residence, or otherwise perform their business operations and/or services, within as well as outside the European Economic Area (EEA). Consequently, any Personal Data transferred to a Data Processor may be transferred to, and stored in, a country outside the EEA. As a result, you may have less legal rights in relation to Your Personal Data. However, we strive to, at our best efforts, achieve and uphold an adequate level of security and integrity for Your Personal Data.
7.1 You have several legal rights aimed at safeguarding your personal integrity in relation to the processing of your Personal Data. Below, we have summarized these rights to help you understand them and how you may exercise these rights. However, since the legal field is under continuous development, this list may not be exhaustive. For the avoidance of doubt, any additional rights following from new laws, regulations, or industry practices will apply in addition to our summary.
7.2 Right to rectification. We will in our sole discretion, or upon your request, correct your Personal Data that is found to be incorrect or misleading.
7.3 Right to information. Once per calendar year, you are entitled to, by signed application, obtain a transcript of our processing of your Personal Data, free of charge. Please send any such request to e-mail address set out below. Please mark your e-mail: “Request for information concerning data processing.”
7.4 Right to withdraw consent. You have a right to withdraw your consent to processing of your Personal Data. Should such withdrawal render it impossible for us to supply you with FlatFrog Board, your user account will be terminated. In this case, you will be notified thereof in due time so that you may safeguard your User Content and other information that may be important to you.
7.5 Right to information concerning transfer outside the EEA. You have the right to learn about which safety measures that apply to establish and maintain an adequate level of safety for your Personal Data when this information is transferred outside the EEA. If you would like to learn more about this, please contact us with your request using the e-mail address set out below.
7.6 Right to Data Portability. You have the right to receive from us your Personal Data in a structured, commonly used and machine-readable format. Please send any such request to e-mail address set out below.
7.7 Right to file complaint with the supervisory authority. You have the right to file complaints concerning our processing of your Personal Data with the supervisory authority. In Sweden, this authority is named ’Datainspektionen’, and you may find their contact info via their website: www.datainspektionen.se
7.8 Right to erasure (Also known as ‘the right to be forgotten’). We strive to limit our processing of Your Personal Data. Should you choose to delete your user account, we will delete your Personal Data as soon as possible, and no later than after 3 months. In addition to this, we will erase your Personal Data within 1 month if:
7.9 Right to restriction. You have the right to claim that we restrict processing when:
8.1 No automated processing. For the avoidance of doubt, FlatFrog does not process your Personal Data to perform automated decision making, which produce a legal effect for you, including profiling.
9.1 Company Details
FlatFrog Laboratories AB
Company registration number:
Scheelevägen 15 A, 223 63, Lund, Sweden.
Scheelevägen 15 A, 223 63, Lund, Sweden.
Data Protection Officer